you like to Hold an ApHC-Approved Horse Show?
First you must obtain ..... Show Approval
The Appaloosa Horse Club appreciates your time and effort
in promoting the Appaloosa breed. We realize that the
Show Committee is usually composed of volunteers and we
commend you on the time and effort you put into making
your show a success. In an effort to help show management
organize such an event, the ApHC has provided this site
as a guide to assist in preparing for a smooth and efficient
Show Approval Application Form
Double Pointed Show Approval Application Form
Show Approval Application Form for Specialty Events
Single Judge Fee Waiver Show Information
Steps for Show Approval (Including Specialty Events):
1. Obtain official show approval form from the ApHC in order to award
national points to the top placing horses, advertise your show date
and location, and classes offered in the Appaloosa Journal Calendar
2. Request an Application for Approval from the ApHC Show Department
by calling (208)-882-5578 ext. 400 or E-mail to firstname.lastname@example.org.
Fill out the application as completely as possible. You must provide
the ApHC with the following:
* Name of the show
* Date and location of the show
* Complete list of classes
* Contact Person’s name, address, and
phone Show Manager, Show
Steward(s), Judge(s) names, Entry Fees and premium
" This information must be submitted at least 100 days prior
to the first day of the show. No show changes will be made after the
100 day deadline has expired. "
3. The completed application and approval fee per judge should be sent
certified mail to the ApHC. As per rule 601.E, “For shows sponsored
by an ApHC regional club, the approval fee is $25 per judge. For all
other shows, the approval fee is $25 per judge for ApHC members and
$50 per judge for non-members.”
4. If the application is satisfactory, you will be issued a statement
of official approval which will include a computerized list of approved
classes for your show. Verify this class list and make sure all classes
5. All classes must be conducted and judged in accordance with the rules
of the ApHC and shall be set forth in the Official Handbook of the Appaloosa
In order to apply for approval of a show that was held the previous
year and retain priority for the dates:
to be held January through May must be postmarked no
later than September 15 of the year prior to the show.
to be held June through December must be postmarked no
later than January 15 of the year of the show.
received later than the above dates but complete in
details and received at least 100 days prior to the first day of
proposed show will be accepted, but such shows will not retain
to their previous dates. No show changes will be made
the 100 day deadline has expired.
Special Guidelines and Considerations:
Click Here For Show Management Guidelines
Click Here For the Show Secretary Guidelines
Click Here For the Judges Information
Click Here For the Ring Stewards Guidelines
Click Here For the Announcer Information
Click Here For the Publicity Information
Click Here For the Facility Information
Click Here For Health and Sanitation
Click Here For Insurance and
Click Here For Safety Guidelines
1. The manager
should know the ApHC rules and have a rulebook with him/her
at all times for reference.
2. The management should be courteous and polite to the exhibitors
at all times, under all circumstances. Management should, above
all, be fair in making decisions. At no time should favoritism
be exhibited by management.
3. The manager should make sure that all needed supplies will
be available at show time. The manager is responsible for making
sure all committees have carried out all tasks assigned and
that everything runs smoothly.
4. The manager should appoint a capable ring steward and secure
a well spoken announcer for the show. Also, be sure to have
on hand an adequate public address system. You may find that
some announcers furnish their own. By working together, your
announcer, ring steward, and judges can keep the show running
5. The management should consider two attended gates, one for
entering and one for exiting. This will provide a more efficient
operation of the show.
6. Proper breaks in between classes should be provided so that
exhibitors have an adequate amount of time to change clothes
and tack and have a chance to warm-up in the arena being used
for competition. It is suggested that at least one break at
lunch be provided for these reasons and to also allow time for
the judge to take a break.
7. Promptness, accuracy, courtesy, fairness in making decisions,
and knowledge of ApHC rules are the five basic guidelines. If
diligently applied, there is no reason your show should not
be a success.
1. The show secretary
should develop a premium list that contains all of the pertinent
information concerning entry fees, classes, starting time, judge’s
names, location of show, etc. This should be mailed to prospective
exhibitors at least thirty days before the entry deadline for
the show. · Premium lists and entry forms should be printed
in order to ensure uniformity. All shows must abide by the entry
fees advertised in the premium list.
· The premium list shall contain a list of show officials, exact
location, time and date or dates to be held along with the closing
date of entries. The height of fences in over fence classes
should also be listed.
· All rules and policies pertaining to the show should be published
in this premium list.
· Entry fees and any premium money awarded must be included
on the class list. After publication, no changes to entry fees
or premium money can be made.
· If money prizes are offered, the fixed amount of added monies
shall be stated in the premium list. Special prizes do not have
to appear on the premium list, but it is recommended.
2. The secretary should be prepared in advance for the first
day of the show. If entries are to be taken the day of the show
he/she should have all entry forms ready for the exhibitors
to complete prior to the starting time of the show. The secretary
should be present at the show well in advance of the starting
time to start taking entries, checking in exhibitors, and issuing
back numbers that are legible to the judge at all times.
3. Secretaries are responsible for being sure that all horses
and exhibitors are eligible for competition ( i.e. horses have
the proper registration papers, exhibitors and owners are current
members of the ApHC, there is a relationship between exhibitor
and owner in Youth and Non-Pro Classes (excluding Leadline).
4. All persons participating in an ApHC approved show or event,
must have a current ApHC membership card or proof of payment.
No membership verification forms will be allowed. If an exhibitor
cannot produce a membership card or proof of payment, they must
purchase another membership at your show. All membership requirements
must be met before points will be awarded. A date of birth and
a signature are required for youth (annually) and non-pro applicants
(first time only). The exhibitor or owner will be reimbursed
for any overpayment of membership fees, less $5 for office charges
by the ApHC. If memberships are sold, please provide the customer
with a receipt stating their name, name of show where purchased,
date, and a signature from show management. This receipt can
then be used at future shows until the physical membership card
is received. Please make sure all membership applications are
filled out in their entirety and sent to the ApHC the first
working day after the show is completed. Please do not wait
to send these in with the show results. This will allow the
ApHC to process the membership applications before the show
results are sent to our office. By doing this your show results
will be processed faster and with less error.
5. The secretary should have all judges’ cards ready for the
judges with class stickers affixed to them . 6. Print class
entry sheets for the ring steward and gateperson so that they
know the number of entries for each class and are ready for
each class to be checked in at the required time.
7. It is very important to get entries taken and the show started
on time. This will enable you to get the show started smoothly.
Every effort should be made to keep it running in a timely manner.
A show planned well in advance will enable you to conduct your
show in a prompt and courteous manner.
1. All entries must be made on official entry blanks
and must be signed by the proper parties. Exhibitors
are responsible for any errors on the entry blanks.
2. All entries for an exhibitor 18 and under must be
signed by a parent or legal guardian.
3. All entry blanks should have a release of liability
clause to be signed by all exhibitors.
4. All horses exhibited must be entered under their
registered name and number. Exhibitors must show a copy
of their horse’s registration papers to the show secretary
for verification of horse and ownership. 5. No entry
will be accepted where an exhibitor prescribes conditions
under which he or she will exhibit.
6. Presentation of signed entry blanks shall be deemed
acceptance of the rules. In the event of failure to
sign the entry blank, the first entry into the show
ring as an exhibitor shall be deemed to be an acceptance
of said rules.
7. It is the responsibility of the exhibitor to be familiar
with all rules and policies of the show as stated in
the premium list for each class entered.
8. A non-pro or youth cannot be required to enter an
open class to qualify for high-point awards.
9. No approved ApHC show may require an exhibitor to
enter or pay entry fees for a horse in a halter class
in order for that horse to be eligible to compete in
a performance class, nor may the management require
a horse to be entered in a performance class in order
for that horse to be eligible to compete in a halter
class. Such entries shall be optional to the exhibitor.
1. All approved
shows must use a judge from the ApHC Official Approved Judges
list. Shows may use a judge with a ApHC Specialty Judge’s permit
in English performance classes, Suitability for Dressage, Cutting,
Reining, and snaffle bit pleasure (English and western). 2.
The judge’s name shall be published in all printed matter and
information pertaining to the show. 3. No judge shall be required
to judge longer than 6 hours in any one day without a reasonable
break of at least one-half hour. Shows which fail to comply
will be fined for each hour of violation and/or otherwise disciplined.
4. A judge shall not appear on the show or contest grounds prior
to 30 minutes before judging.
5. Treatment of your judge while he/she is in your care becomes
a matter of paramount importance to you. Do not place the judge
in a position where he/she must fraternize with exhibitors prior
to or during the show. For example, when two motels are available,
put your judge in the one where most exhibitors will not be
staying, keep a member of the show management, particularly
the ring steward, with the judge at all times so that he/she
may be escorted around the grounds, etc. Provide a quiet and
relaxed area for your judge to take his/her breaks. This area
should be separate from your exhibitors.
6. During the show, see that your judge is provided occasionally
with a drink. For classes where the judge must sit for long
periods of time, try to provide a platform so that they can
be seated above the exhibitors for easier viewing of the class.
for current judges list)
1. Each organization
shall provide one ring steward or assistant for every two judges.
2. The ring steward makes the work of the judge much easier
by relieving the judge of unnecessary details. By assembling
the classes promptly, he/she will be able to keep the judging
program on schedule and eliminate long delays in between classes.
3. It is the responsibility of the ring steward to notify the
judge when all entries are present for each class as well as
make sure that the judge’s card is properly filled out and signed
and is turned into the announcer for placing. 4. Ring stewards
shall not take part, or seem to take part, in any of the judging
including advising the judge. When he/she is not actively engaged
in his/her duties, the ring steward should place themselves
in a position so as not to interfere with the judging and the
view of the spectators. He/she must not allow the exhibitors
to crowd up in the arena and should at all times endeavor to
keep the possibilities of an accident to a minimum.
5. The ring steward should act as a liaison between the judge
and exhibitor and should be prepared to move and place the horses
as the judge advises.
1. The announcer
should not announce horse’s names, owners, and/or exhibitors
prior to the completion of judging of a class. All entries shall
be referred to by back number. 2. All class results must be
announced by judge name.
3. When an exhibitor competes in a timed event, each qualifying
time shall be announced over the public address system by the
show announcer immediately following his/her qualifying run(s).
Any exhibitor receiving no time due to disqualification shall
also be announced.
1. The ApHC will
publish the name of your show, the dates held, show location,
judges, a list of classes offered and who to contact for more
information in the Appaloosa Journal Calendar of Events. You
will need to have your premium list completed early so that
customers may reach the contact person to obtain a copy.
2. All shows approved by the ApHC for the awarding of points
must be named, called, advertised, listed and otherwise referred
to as an Approved ApHC Show.
3. Various forms of advertising can be utilized to promote your
show. (i.e. radio, Appaloosa Journal, newspapers, flyers, and
4. One of the most successful ways to increase revenue for your
show (and your community) is to sell advertising space in your
official show program. These programs can then be sent to prospective
exhibitors around the country.
5. Class/show sponsorships are an easy and effective method
of helping to finance horse show costs.
1. The arena needs
to be approximately 200 ft. in length and 80 to 100 ft. wide.
The width can vary from 80 ft. wide at one end and angle to
120 ft. wide at the other - the narrow end should be the one
you use for cattle classes and other such events.
2. The consistency of the soil would ideally be a sandy loam
cut to approximately 4 inches to 6 inches in depth.
3. If cattle classes are anticipated, your fence needs to be
strong enough to contain the cattle and at least 5 feet high.
Shows without cattle classes can get by with a one-rail arena
3 1/2 feet in height.
4. Lighting is necessary if you anticipate your show will run
into the late evening hours. If you have a choice of what type
of lights to use, the modern day quartz lighting has a tendency
to change colors and is not as desirable as other incandescent
lighting, however, almost any lighting will do. If your cutting
classes are at the end of the show, your lighting needs to be
in the portion of the arena that will be used for that event.
5. It is suggested that show management provide a warm-up area
for contestants who are preparing to enter a class. The warm-up
area must be multi-purpose and large enough to accommodate the
needs of various exhibitors warming-up at the same time
(i.e. jumpers and pleasure horses).
6. A holding area outside of the main arena should be provided
for horses waiting to enter the arena. This holding area should
be close to the main arena.
7. Separate animals from people whenever possible, especially
spectators at arena entrances and exits. This should help eliminate
overcrowding of exhibitors and animals in one place.
8. Facilities should be maintained in good repair to avoid injury
to exhibitors and animals.
9. Proper facilities for loading, unloading, parking, storage
of equipment and feed, good overnight stabling and bedding greatly
enhances operation and goodwill of the show. Effort should be
made to plan for these aspects to the best of available resources.
1. It is recommended
that all horses be properly immunized under supervision of a
veterinarian before coming to the shows, particularly for tetanus
and sleeping sickness. Health certificates and current proof
of negative Coggins should be required.
2. Horse show management should provide adequate disposal of
litter, manure, and bedding on the show grounds to help maintain
a clean and well-kept facility.
3. Prior to the show, the grounds committee should make certain
the facilities are in good repair; all wire, trash, etc. has
been removed from the stabling areas, and all the facilities
are cleaned to prevent possible injury to stock.
1. The show management
should be acutely aware of the necessity for adequate coverage
for any liability arising from accidents that could occur at
your show. Familiarize yourself with insurance coverage affecting
2. Each show should obtain blanket liability insurance to cover
suits, claims, or judgments for bodily injury or property damage
sustained by spectators, participants, or others, arising out
of the use of the show grounds or operations necessary or incidental
to the show.
3. Accidental medical reimbursement insurance should be provided
for all persons participating in the show, including exhibitors,
show officials, committee members, judges, ring stewards, and
4. In addition to the actual coverage for the show itself, the
show committee should require that all independent contractors,
including concessionaires, be required to provide evidence that
they have workmen’s compensation insurance and public liability
in force for the duration of the show.
1. The management
is requested to give detailed consideration to all safety precautions
for an ApHC Approved Event. Particular attention should be given
to classes where very young exhibitors are competing. The following
suggestions are offered to call attention to situations to avoid
accidents. The safety and well-being of youth competitors is
a serious responsibility of the show management.
2. Any exhibitor not having his/her horse under sufficient control
shall be dismissed from the ring and shall be disqualified from
3. Exhibitors are responsible for having their equipment in
4. In any games event, all arena gates should be closed as contestants
compete. Contestants should not be allowed to enter or leave
the arena moving at full speed.
5. There should be adult supervision in the arena at all times
while youth are competing.
6. A horse or exhibitor that becomes unruly will be excused
from the ring and all entry fees shall be forfeited.
7. Provisions for first aid should be provided at all times.
8. Riders are to wear “headgear” at all times in jumping. In
games classes, a rider must wear either a western hat or ASTM/SEI
approved protective headgear. If a rider decides not to wear
protective headgear, he/she or a parent or guardian for exhibitors
18 and under will be required to execute a release form. 9.
Jumps and trail class obstacles should be sensible and suitable
to the abilities of the contestants.
10. No exhibitor shall be allowed to be tied, buckled, or fastened
in the saddle in any manner including leadline classes. Stirrups
shall not be tied to one another or to the saddle in any manner.
11. In the games classes, care should be taken to see that the
ground surrounding barrels and poles is safe and free from holes.
12. Horses should not be tied to arena fences or rails or any
place that would constitute a hazard.
13. It is recommended that plastic or rubber cone shaped markers
be used as markers in pattern classes. Barrels or chairs are
not recommended for markers due to the danger of falling on
14. Spectators should not be allowed to have hats, coats, arms,
or any other objects hanging over the arena fence or rail.
15. If it is necessary to use steel posts for fences in cutting
classes, trail classes or for any other purpose, these posts
should be adequately padded on the tops to protect any sharp
or blunt surfaces.
16. Management should stipulate that any animals (dogs particularly)
should be on a leash and restrained at all times.